Wedding Guidelines

Wedding Guidelines at The Greenbrier


To ensure the utmost preparation for your wedding, please review the following guidelines regarding weddings at The Greenbrier:

Deposit and Payment

Your wedding manager can hold a tentative date for you for up to 2 weeks with no contract. To secure the space and hold a block of rooms, a deposit is required with a signed Letter of Agreement. The deposit is equal to 25% of the estimated food and beverage charges plus 25% of the estimated guest room revenue.


Once your wedding contract is finalized your guests may start to call and reserve their guest rooms. The Greenbrier also offers Cottages which can be rented for your wedding weekend.

Check In / Check Out

The check out time at The Greenbrier is 11:00 AM and check in time is 4:00 PM.  In the event rooms are not available upon arrival, all recreational, dining and beverage facilities will be available to guests at published hotel rates.

Flowers, Décor  and Lighting

Unique to The Greenbrier, is our on-site florist, Gillespie's Flowers and Productions. Gillespie's has been a part of The Greenbrier for over 70 years. Their team is composed of experts in event design and floral arrangements and may provide you with coordinated table linens, napkins, candle arrangements, lighting schemes and floral creations to enhance your wedding celebration. All flowers at an event taking place at The Greenbrier must come from Gillespie's.

Food & Beverage

The Greenbrier offers dining at its finest. We can customize your special day to make sure it is an event to remember. We respectfully require that all food and beverage be purchased through The Greenbrier, and regret that we are unable to accommodate third party vendors or the serving of donated beverages.

Menus for private functions will be selected at least 45 days in advance of the scheduled functions.


Food and Beverage functions require a minimum number of guests. In the event that the number in our party is below this specified number, you will be responsible for the published minimum and a 22% service charge and 6% state sales tax will apply to your guarantee.

There are also food and beverage cost minimums (exclusive of tax and service charge) which must be met. The food and beverage minimums vary by season, location and the day of the event.


A guarantee of the number of persons attending each food and/or beverage function will be given to The Greenbrier at least 72 hours in advance of each function.  It is Greenbrier policy to over-set by five percent (5%) of the Wedding's guarantee.

Choice of Entrées

If a choice of entrees is offered to your guests, all guests will be served the same first course and dessert. When providing your Wedding Coordinator with the count for the guaranteed number of guests, please also provide an exact count of the number of each entrée. We request that you provide place cards to indicate each guest's entrée selection. Please note that the higher priced entrée charge will apply for all meals.

Weather Plan

Should an outdoor ceremony site be selected, The Greenbrier requires the rental of an alternate location indoors in the event of inclement weather.

To begin planning your special day at The Greenbrier, please call 304-536-7836.